Navigating professional correspondence can be effortless with the right tools. Our Per Our Conversation Email Sample provides you with a comprehensive guide to crafting effective follow-up emails. With readily available examples, you can seamlessly edit them to match your specific context. Improve your communication today and elevate your professional interactions.
Per Our Conversation Email Sample
Following up on a conversation you had with someone, whether in person, over the phone, or through another form of communication, is often done through email. The Per Our Conversation email provides a written record of what was discussed and agreed upon, making it a valuable tool for keeping track of conversations and ensuring that both parties are on the same page. Whether you’re following up on a meeting, a phone call, or a casual chat, a well-structured Per Our Conversation email can make a big difference in keeping the conversation moving forward and ensuring that you and the other person are on the same page. A well-structured Per Our Conversation email typically includes the following elements:
- Subject Line: The subject line should be clear and concise, accurately reflecting the purpose of the email. For example, “Per our conversation on [Date] regarding [Topic].” This allows the recipient to quickly understand the content of the email without having to open it.
- Introduction: Start the email with a friendly and professional greeting, addressing the recipient by name. Mention the date and time of the conversation you’re following up on. This helps set the context for the email and reminds the recipient of the discussion.
- Summary of the Conversation: Provide a concise summary of the key points discussed during the conversation. Highlight the main decisions, agreements, or action items that you discussed. Use clear and direct language to ensure that the recipient understands the context and purpose of the email.
- Next Steps: Clearly outline the next steps or actions that need to be taken as a result of the conversation. Assign responsibilities, provide deadlines, and include any relevant details to ensure that the project or task progresses smoothly.
- Request for Confirmation: Ask the recipient to confirm that their understanding of the conversation and the next steps is accurate. This ensures that both parties are on the same page and minimizes the risk of misunderstandings.
- Call to Action: If appropriate, include a call to action, requesting a response or action from the recipient. This could be a request for feedback, a meeting schedule, or a review of a document.
- Closing: Conclude the email with a polite and professional closing, such as “Best regards,” “Sincerely,” or “Thank you for your time.” Include your contact information in case the recipient needs to reach you for further clarification or discussion.
Per Our Conversation Email Samples
Confirming Our Meeting
Hi [Name],
I hope all is well. I’m writing to follow up on our phone conversation earlier today. We discussed scheduling a meeting to finalize the details of our upcoming project.
As we agreed, I’m tentatively blocking off [Date] at [Time] for our meeting. Please let me know if this time works for you. If not, please suggest a few alternatives that might fit your schedule better.
We can meet in person at [Location] or virtually via [Platform]. Once we confirm the time and date, I’ll send you a formal meeting invite with more details.
Looking forward to working with you!
Best regards,
[Your Name]
Requesting Additional Information
Hi [Name],
I hope all is well. I’m writing to follow up on our conversation last week about the [Project Name] project. During our discussion, you mentioned that you will provide me with a vendor list to compare pricing.
Since I haven’t received the vendor list yet, I was wondering if you could send it to me as soon as possible. I need this information to start working on the cost analysis.
Once I have the vendor list, I’ll review it and get back to you with any questions. I’ll also send you a preliminary cost analysis within the next few days.
Thanks in advance for your assistance.
Best regards,
[Your Name]
Providing a Follow-up on a Request
Hi [Name],
Following up on our conversation last week, I wanted to provide you with an update on the [Request Name] request.
I’ve spoken with our team and we’re working on processing your request. We expect to have it completed by [Date].
In the meantime, if you have any questions or need any additional information, please don’t hesitate to reach out.
Thank you for your patience.
Best regards,
[Your Name]
Resolving a Customer Issue
Hi [Name],
I hope you’re having a wonderful day.
I’m writing to follow up on our conversation earlier today about the issue you experienced with our [Product or Service]. I understand how frustrating it can be when something doesn’t work as expected, and I want to apologize for any inconvenience this has caused.
After investigating the issue, we’ve determined that it was caused by [Explanation of the Issue]. We’re currently working on a fix and we expect to have it resolved within the next [Timeframe].
In the meantime, we’d like to offer you a [Solution or Compensation] as a gesture of goodwill. We value your business and we want to make sure you’re completely satisfied with our products and services.
Please feel free to reach out if you have any further questions or concerns.
Best regards,
[Your Name]
Scheduling a Call or Meeting
Hi [Name],
I hope you’re doing well.
As we discussed, I’d like to schedule a call to discuss the [Topic of Discussion] in more detail. I’m available to speak on [Date] at [Time] or [Date] at [Time].
If neither of those times work for you, please let me know what times might be better. We can also meet in person at [Location] if you prefer.
I’ll send you a meeting invite once we confirm the time and date.
Looking forward to hearing from you.
Best regards,
[Your Name]
Thanking for Something
Hi [Name],
I hope all is well.
I’m writing to thank you for taking the time to meet with me yesterday to discuss the [Topic of Discussion]. I really appreciate your insights and suggestions.
I’ve started working on the [Project Name] project and I’ll keep you updated on my progress. I’ll also reach out if I have any questions or need anything else from you.
Thanks again for your help.
Best regards,
[Your Name]
Requesting Feedback or Collaboration
Hi [Name],
I hope you’re having a great day.
I’m writing to request your feedback on the [Project Name] project. I’ve attached a draft of the final report for your review. Please let me know if you have any comments or suggestions.
I’m also interested in discussing the possibility of collaborating on a future project. I think our skills and expertise would complement each other well.
Please let me know if you’d be interested in exploring this further.
Looking forward to hearing from you.
Best regards,
[Your Name]
Per Our Conversation Email Sample: Tips and Guidelines
When writing a per our conversation email, there are a few key things to keep in mind to ensure that your message is clear, concise, and professional.
Be Clear and Concise
The main goal of a per our conversation email is to reiterate the details of a previous conversation, so it’s important to be as clear and concise as possible. Stick to the main points and avoid getting bogged down in unnecessary details.
- Use short, simple sentences.
- Avoid jargon and technical terms.
- Use bullet points or numbered lists to make your points easy to read.
- Proofread your email carefully before sending it to ensure that there are no errors.
Be Professional
Even though you’re writing a casual email, it’s still important to maintain a professional tone. This means using proper grammar and punctuation, and avoiding slang or colloquialisms.
- Use a professional email address.
- Start your email with a formal salutation.
- Avoid using emojis or GIFs.
- End your email with a professional sign-off.
Include Specific Details
One of the most important things to include in a per our conversation email is specific details about the conversation. This includes the date, time, and location of the conversation, as well as the names of the people who were involved.
- Be specific about the topic of the conversation.
- Include any relevant details that were discussed.
- Attach any relevant documents or files to the email.
Follow Up
In some cases, it may be necessary to follow up on a per our conversation email. This could be to clarify a point that was discussed in the conversation, or to provide additional information.
- Send a follow-up email within a few days of the original conversation.
- Keep your follow-up email brief and to the point.
- Be sure to reference the original conversation in your follow-up email.
Additional Tips
- Use a clear and concise subject line that accurately reflects the content of your email.
- Keep your email brief and to the point. Avoid rambling on or getting bogged down in unnecessary details.
- Proofread your email carefully before sending it to ensure that there are no errors.
- Send your email at a time when you know the recipient is likely to be available.
FAQs: Per Our Conversation Email Sample
Q: What is a Per Our Conversation email?
A: A Per Our Conversation email is a follow-up email that summarizes the key points discussed during a phone call, meeting, or informal conversation. It helps to ensure that both parties are on the same page and have a clear understanding of the next steps.
Q: Why is it important to send a Per Our Conversation email?
A: Sending a Per Our Conversation email can benefit both parties involved. It allows everyone to have a written record of the conversation, which can be helpful for reference later on. Additionally, it can help to prevent misunderstandings or miscommunication by ensuring that all parties are clear on the details of the conversation.
Q: What should be included in a Per Our Conversation email?
A: A Per Our Conversation email should typically include the following information:
– A brief overview of the conversation, including the date, time, and location (if applicable).
– A summary of the key points discussed during the conversation.
– A list of any action items or next steps that were agreed upon.
– A statement of appreciation for the other person’s time and participation in the conversation.
Q: How can I write an effective Per Our Conversation email?
A: To write an effective Per Our Conversation email, keep these tips in mind:
– Be clear and concise. Get to the point and avoid unnecessary details.
– Use simple language that is easy to understand.
– Organize your email logically and use headings or bullet points to make it easy to scan.
– Proofread your email carefully before sending it to ensure that there are no errors.
Q: When should I send a Per Our Conversation email?
A: A Per Our Conversation email should be sent as soon as possible after the conversation takes place. This will help to ensure that the details of the conversation are still fresh in everyone’s minds.
Q: Who should I send a Per Our Conversation email to?
A: A Per Our Conversation email should be sent to everyone who was involved in the conversation. This includes both internal and external participants.
Q: Is there a template that I can use to write a Per Our Conversation email?
A: Yes, there are many templates available online that you can use to write a Per Our Conversation email. However, it is important to customize the template to fit the specific conversation that you had.
So That’s All, Folks!
Thanks for sticking with me until the end of this wild ride we call an article. I hope you found it helpful and informative, and that my slightly off-kilter humor didn’t completely put you off. If you have any lingering questions, feel free to drop them in the comments section below. I’ll be sure to respond as soon as humanly possible, or as soon as I’m done with this slice of pizza.
In the meantime, make sure to check out the rest of our blog posts, where we delve into even more fascinating writing-related topics. Who knows, you might just stumble upon your next favorite article! Until next time, keep writing, keep laughing, and keep those “per our conversation” emails short and sweet.